Privacy Policy

Western Intelligence Systems Privacy Policy

Effective Date: October 18th 2025

Western Intelligence Systems (“we,” “our,” or “us”) respects your privacy and is committed to protecting personal information collected in the course of providing our website and services.

This Privacy Policy explains how we collect, use, store, and protect personal information.

1. SCOPE AND ACCEPTANCE

This Privacy Policy applies to:

Visitors to our website
Individuals who contact us
Users who book demos or consultations
Clients and authorized users of our services

By accessing our website, booking a demo, or engaging our services, you acknowledge and agree to this Privacy Policy.

Where services are provided under a signed agreement, this Privacy Policy operates in conjunction with those agreements.

2. INFORMATION WE COLLECT

We may collect the following types of information:

2.1 Information You Provide

Name
Business name
Email address
Phone number
Documents or information submitted voluntarily
Communications with us

2.2 Automatically Collected Information

IP address
Browser type
Device information
Usage data related to our website

We do not intentionally collect sensitive personal data unless expressly provided by you for service purposes.

3. HOW WE USE INFORMATION

We use collected information to:

Respond to inquiries
Schedule and conduct demos or consultations
Provide and operate services
Communicate with clients
Maintain security and system integrity
Meet legal and contractual obligations

We do not sell personal information.

4. DATA PROCESSING FOR CLIENT SERVICES

Where we process data on behalf of a client:

The client remains the data owner
Data is processed solely to deliver the agreed services
Data is handled in accordance with applicable contractual agreements

We do not use client data to train generalized AI models.

5. DATA SHARING

We may share information only:

With service providers supporting our operations
Where required by law or legal process
With client authorization

We do not disclose personal data for marketing purposes.

6. DATA SECURITY

We implement commercially reasonable administrative, technical, and organizational measures to protect information.

However, no system is completely secure, and we cannot guarantee absolute security.

7. DATA RETENTION

We retain personal information only for as long as necessary to:

Fulfill the purposes described in this policy
Meet legal or contractual obligations

Clients are responsible for maintaining their own records and backups unless otherwise agreed.

8. YOUR RIGHTS

Depending on applicable law, you may have rights to:

Access your personal information
Request correction or deletion
Withdraw consent where applicable

Requests may be submitted via our contact details below.

9. COOKIES AND TRACKING

Our website may use basic cookies or similar technologies for functionality and analytics. You may adjust your browser settings to manage cookies.

10. POLICY UPDATES

We may update this Privacy Policy from time to time. Updated versions will be posted on our website with a revised effective date.

Continued use of our website or services constitutes acceptance of the updated policy.

11. CONTACT INFORMATION

For questions regarding this Privacy Policy, contact:

Western Intelligence Systems
Email: team@westernintelligencesystems.com
Location: Trinidad and Tobago